See: Quickly access mail folders in Public Folders. Office Office Exchange Server. Not an IT pro? Sign in. United States English. Ask a question. Quick access. Office Outlk Note Because you may be applying the policy setting to an organizational unit and not to the whole domain, the steps may also vary in this aspect of applying a policy setting.
Therefore, check your Windows documentation for more information. Screenshot for Outlook Screenshot for Outlook Under Delegates , double-click Disable shared mail folder caching. Click Enabled , and then click OK. At this point, the policy setting is applied on your Outlook client workstations when the Group Policy setting update is replicated.
After you run this command, start Registry Editor on the client workstation to make sure that the CacheOthersMail registry value exists on the client, and that it has a value of Start Outlook to verify that this change is implemented. The default Group Policy template Outlk Therefore, you must use a custom Group Policy template to manage this functionality.
To deploy this setting by using a custom Group Policy template, follow these steps:. Note The steps to add the. Also, because you may be applying the policy setting to an organizational unit and not to the whole domain, the steps may also vary in this aspect of applying a policy setting. Go to step 3 after you add the. If you have a Retail edition of Office, you receive the following error when you try to start the OCT:. Files necessary to run the Office Customization Tool were not found.
Run Setup from the installation point of a qualifying product. In the Select Product dialog box, click Create a new Setup customization file for the following product. If you have a Retail edition of Office , you receive the following error when you try to start the OCT:. This change is displayed in the following figure. You can disable the caching of all shared folders when you are using a Cached mode profile. This includes shared mail folders and shared non-mail folders.
In the OCT for Outlook and later versions, the setting that controls the caching of all shared folders is located under Modify user settings, your version of Microsoft Outlook, Account Settings, Exchange, Cached Exchange Mode, and the setting is named Download shared non-mail folders. The following figure shows this setting in the Outlook OCT. When you use the OCT to disable this setting, the following registry key value is configured on your Outlook client.
In the Group Policy Template for Outlook and later versions, the setting that controls the caching of all shared folders is located under User Configuration, Administrative Templates, your version of Microsoft Outlook, Account Settings, Exchange, Cached Exchange Mode, and the setting is named Download shared non-mail folders.
The following figure shows the Group Policy Management Editor that controls this setting in Outlook When you use a Group Policy setting to disable this setting, the following registry key value is configured on your Outlook client.
If Outlook is configured to download shared folders, the contents of the shared folders are stored in your local Offline Outlook Data. This is a change from Microsoft Office Outlook , in which only shared non-mail folder items are cached by default.
For example, the following figure shows the shared Inbox folder of a user. This Inbox folder is being cached in Outlook because the status bar displays Connected when this folder is selected in the navigation pane. This problem is caused by a change in the default shared folder caching behavior that was introduced in Outlook and persists in later versions of Outlook. To change the shared folder caching behavior in Outlook or later versions to match the default behavior in Office Outlook , you must add the following registry data to your Outlook client.
In this situation, only non-mail folders such as the Calendar, Contacts, and Tasks folders are cached. If you configure the registry value in the non-Policies key, the change only applies to new Outlook profiles that you create.
You can use one of the following methods to configure this registry data for Outlook or later versions:. Regardless of the method that you use, if you disable the caching of shared mail folders, the Outlook status bar displays Online when you select a shared mail folder in another mailbox in the navigation pane. This is illustrated in the following figure. In this configuration, items in mail folders are not available when you are working offline in Outlook.
However, items in non-mail folders are still available when you are working offline in Outlook. This section, method, or task contains steps that tell you how to modify the registry. However, serious problems might occur if you modify the registry incorrectly. Therefore, make sure that you follow these steps carefully. For added protection, back up the registry before you modify it.
Then, you can restore the registry if a problem occurs. For more information about how to back up and restore the registry, see How to back up and restore the registry in Windows.
To change the shared folder caching behavior in Outlook or later versions to match the default behavior in Office Outlook , you must add a registry value to your Outlook client. To do this, follow these steps:.
Start Registry Editor. To do this, use one of the following procedures, as appropriate for your version of Windows. The xx. If the Cached Mode key does not exist, create this key by following these steps:.
This method only affects any new Outlook profiles that you create. To change the behavior for all existing Outlook profiles, add the registry value in the following registry key path:. The registry key value that is required to change the default shared folder caching behavior in Outlook or later versions can be configured by using a Group Policy setting. The default Group Policy template files for Outlook contain the policy setting that controls this functionality.
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